Production Coordinator

talkStrategy is seeking an enthusiastic Production Coordinator to manage agency production needs on a day-to-day basis for our growing agency. This person will be part of our in-house creative department, and is tasked with streamlining our operations, improving collaboration across departments, and ensuring the successful execution of marketing campaigns.

The Production Coordinator will play a vital role by serving as the bridge between internal departments, overseeing project management through Asana software, and ensuring that campaign development is organized, efficient, and meets deadlines despite a large and often competing volume of creative tasks and deliverables. This role requires meticulous organization, planning vision, excellent communication, and an existing understanding or ability to learn production processes.

Your role is to work alongside a team of design, marketing, and account professionals to ensure that proofs, artwork, estimates, approvals, and final art files are delivered in a timely and efficient manner. 

This position is a new role, and provides an opportunity for the right person to be part of process refinement, establish a standard of excellence, and have ownership of a key area of responsibility. This is an entry-level or early career opportunity for a motivated team player. It is primarily a project management role and will not function in a creative art/design or digital media placement capacity; deep understanding of creative and digital processes is not necessary but very helpful.

Essential Duties and Responsibilities

Qualified candidates should be able to:

• Organize, plan and administer tasks for multiple teams within the agency
• Understand the complex needs of communications campaigns from ideation to production to trafficking
• Work with team members at all levels to formulate project objectives and understand requirements, specifics (specs) and other critical variables, fostering effective cross-departmental communication
• Build mastery and efficiency in dividing campaigns, jobs, and deliverables into actionable steps and processes 
• Estimate costs, prepare budgets, and negotiate timelines for various jobs and production needs including but not limited to print, promotional items, and video, ensuring that projects stay within client and agency financial constraints
• Organize workflow to meet specifications and deadlines, while remaining nimble to make necessary adjustments to ensure on-time delivery
• Monitor production and creative department bandwidth to resolve and anticipate issues, taking proactive steps to keep projects on track
• Assess and communicate necessary resources (workforce, raw materials etc.) for successful job delivery and completion
• Ensure that the output of production meets the quality standards expected by both the agency and clients as it relates to accuracy, timing, deadlines, and meeting mandatory project requirements
• Build mastery within Asana project management software for optimized workflow, reporting, and on-time completion of tasks
• Manage multiple priorities and projects simultaneously, anticipating the demands of many internal clients which include but are not limited to: creative, digital, social, and account teams
• Regularly report project status and performance to upper management, providing insights and recommendations for improvements

Job Requirements:

• One to two years experience in project coordination, preferably in a marketing agency or related industry is helpful but not necessary – this is an entry-level or early career opportunity for recent grads
• Attention to detail and commitment to quality
• Sharp critical thinking with excellent problem-solving skills to assess risks, understand and anticipate departmental and staff bandwidth
• English mastery with an ability to proof and provide appropriate edits on documents, artwork, and other deliverables
• Proficiency in project management software, particularly Asana
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities to communicate clearly and with an appropriate sense of urgency
• Be a calming presence within a busy environment of multifaceted integrated comms plans and campaigns
• Budgeting and financial management proficiency
• Familiarity with print and video production processes
• Excellent leadership and collaboration skills
• Strong problem-solving and decision-making abilities
• Ability to adapt to changing priorities and deadlines
• Ability to communicate within channels including but not limited to email and Slack
• Ability to independently administer, prioritize and manage workflow through agency’s Asana software
• Ability to work collaboratively with multiple internal team members and departments in a deadline-based structure
• Technically capable, excellent communicator, and a desire to improve processes

Required Qualifications:

• Bachelor’s degree in marketing, business, or a related field (preferred)
• Bilingual (English and Spanish) is a plus

Job Environment & Benefits:

• 100% paid health and vision insurance for primary employees. Dental and dependent coverage are also available (after a 90-day probation period).
• A highly integrated and collaborative team
• Hybrid work environment
• Unlimited PTO
• 5 standard holidays, plus agency closure during Spring Break, Thanksgiving week and the week between Christmas and New Year’s Day

Work Location:

80% remote in the San Antonio area, with regular and scheduled on-site, in-person requirements. This position will also require on-location instances and work outside regular office hours to meet client and account demands.

Salary commensurate based on experience.

Send resume to info@talk-strategy.com. Absolutely no phone calls.